About Dewan Plus system
Diwan Plus
It is the administrative communications system developed at King Saud University.
System objectives
- Developing administrative communication procedures within the university.
- Reducing the time required to transfer transactions between different university departments.
- Preserving documents from loss or damage by transferring documents electronically.
- Ensuring the secure transfer of documents and correspondence between different university departments while maintaining their confidentiality and privacy.
- Easy searching and retrieval of electronic transactions and attachments.
- Providing mechanisms for distributing tasks within departments.
System features
- Easy registration and referral of transactions.
- Easy electronic attachment of transactions in the system.
- The ability to link transactions through payment, attachment, and follow-up relationships.
- The ability to track the completion of transactions and delayed transactions according to department and employee.
- Notifying the transaction owner of the operations carried out on his transaction through mobile messages and email.
- Notifying the relevant employee of the arrival of transactions to his department via email and mobile messages.
- The ability to distribute permissions across multiple levels within the system.
- Merging files within the transaction.
- Approval of guidance requests (signature, endorsement, explanation of the transaction).
- Transactions are processed without the need for printing.
- Tracking the progress of transactions within the system.
- The employee performance report is more comprehensive.
- Changing the transaction from confidential to non-confidential and vice versa by the authorized party.
- The ability to write letters and decisions from within the system.
- Direct assignment of tasks to the employee by the department manager.
